Business Details
17 Years
experience
Your Trusted Partner for Hotel Sourcing & Event Planning
Hotel Solutions has been delivering professional hotel sourcing, meeting planning, and travel management services for over 30 years. Our expertise spans global markets, providing tailored solutions for conferences, corporate events, and airline crew accommodations. We combine industry-leading technology with personalized service to reduce client workloads and optimize event budgets. Our team's deep relationships with hotel chains and proven bidding processes ensure competitive rates and exceptional value. With a focus on cost-effective planning and seamless execution, we serve clients across North America, South America, Europe, and beyond.Our founder's 38-year industry experience and strategic partnerships with major hotel brands position us as a trusted partner for organizations of all sizes. We specialize in sourcing destinations, negotiating contracts, and managing logistics for events ranging from 10 to 10,000+ attendees. Our services are provided at no cost to clients, with a commitment to transparency and measurable savings. From site selection to final accounting, our end-to-end solutions ensure memorable, well-organized events that meet bottom-line goals.
Services
Hotel Sourcing
Meeting Planning
Destination Selection
Contract Negotiation
Crew Accommodations
Air & Ground Transport
Event Technology
Tax Management
Site Inspections
Group Air Ticketing
Details
- Year established: 2009
Highlights and features
- 30+ years of hospitality industry expertise
- Global network of hotel partnerships
- Services provided at no cost to clients
- Proven track record with 10-10,000+ attendee events
- 24/7 dedicated account management
Services
Hotel Sourcing
Our hotel sourcing service identifies optimal accommodations for events through strategic RFP processes and competitive bidding. We evaluate locations based on accessibility, seasonal factors, and attendee needs while negotiating favorable rates and room blocks. Our global market knowledge and established relationships with major hotel brands ensure clients receive exceptional value and service quality for events of any size.
Meeting Planning
Comprehensive meeting planning covers site selection, budget management, and logistics coordination. We develop detailed event profiles outlining room requirements, meeting spaces, and attrition clauses while managing contract deadlines and vendor relationships. Our technology platforms enable seamless registration tracking and real-time budget monitoring throughout the planning process.
Crew Accommodations
Specialized crew housing solutions include hotel sourcing, transportation coordination, and tax management for commercial airlines and private aviation. We handle irregular operations, site inspections, and contract negotiations while ensuring compliance with FAA regulations and union agreements across domestic and international markets.
Contract Negotiation
Our contract negotiation service secures favorable terms for hotel agreements, including room rates, attrition clauses, and food & beverage concessions. We prepare customized templates, manage document revisions, and track compliance requirements while ensuring all negotiated benefits are formally documented in final agreements.
Air & Ground Transport
Transportation services coordinate air ticketing and ground transportation for events and airline crews. We arrange charter flights, negotiate group fares, and source cost-effective vehicle fleets while managing scheduling conflicts and payment processing through integrated technology platforms.
People
Rick Lamb
President & CEO
With 38 years of hospitality industry experience, Rick Lamb founded Hotel Solutions in 2009 after executive roles at major hotel brands. His expertise spans global event planning, airline crew accommodations, and contract negotiations, having previously served as COO of a New York-based travel management company.
Questions
What services does Hotel Solutions offer?
We provide hotel sourcing, meeting planning, crew accommodations, contract negotiation, and transportation services for corporate events and airline clients globally.
Are your services free for clients?
Yes, our services are provided at no cost to clients as we're compensated through hotel partnerships while delivering measurable savings.
Do you handle international events?
We specialize in global event planning with expertise in North America, South America, Europe, and select international markets.
How do you ensure competitive hotel rates?
Our proprietary bidding software and 30+ years of industry relationships enable competitive rate negotiations through comprehensive market analysis and volume-based contracts.
What event sizes do you accommodate?
We manage events ranging from 10 to 10,000+ attendees with customized solutions for corporate meetings, conferences, and airline operations.
Is 24/7 support available?
Yes, dedicated account managers provide 24/7 assistance for event coordination, emergency bookings, and ongoing client support needs.
